Managing Low Storage (Disk) Space
In SmartVault, storage space, which is also sometimes call disk space, is allocated at the account level. Storage space is not allocated, or divided up, between individual users or vaults in an account.
If you find that you are running low on storage space in SmartVault, perform the following steps:
• If you use QuickBooks and you are using the SmartVault QuickBooks company file back up and restore capabilities that SmartVault provides, determine if you are saving more QuickBooks company file backups than you need. For more information, see
“Managing Your Number of QuickBooks Company File Backups” .
• Review the number documents in your SmartVault account, and delete or archive any documents you no longer need to store in SmartVault. For more information, see the following topics:
• If you scan documents into SmartVault or upload and attach scanned documents to entries in QuickBooks company files, review the file size of your scanned documents.
Most scanned documents, including documents such as sales orders and invoices, are typically not larger than 150 KB. If you find that the average size of your scanned documents is larger than 150 KB, consider modifying your scanner settings to reduce the resolution of your scan to 150 DPI.
In addition, if you scanner is set to Duplex scanning for each scan, you may want to change your scanner setting to Simplex for one-sided scans. Some scanners can also be programmed to automatically remove blank pages from scans. For more information, see the documentation and help for your scanner.
