Managing Your Number of QuickBooks Company File Backups
By default, SmartVault saves five QuickBooks company file backups for each QuickBooks company file stored in a vault. You can also specify a different number for the number of QuickBooks company file backups you want to store in a vault based on your needs. For example, you can specify whether you want to keep only the two most recent QuickBooks company file backups.
If you save several backups of QuickBooks company files in your account, you may find your SmartVault account running low on storage space.
If you find you are running low on storage space in your SmartVault account due to the number of QuickBooks company file backups you are saving, you have the following options:
• Change the number of QuickBooks company file backups you want to automatically save in the vault. For example, consider changing the number of QuickBooks company files saved in each vault from the default of five down to one or two. For more information about changing the number of QuickBooks company file backups automatically save in a vault, see
“Specifying Number of Saved QuickBooks Company File Backups” .
If you were running low on your storage space in your SmartVault account because you were saving a large number of QuickBooks company file backups in your account, changing the number of QuickBooks company files you want to automatically save in a vault and deleting any QuickBooks company file backups you no longer need typically addresses any issues you may have had with running low on storage space in your account.
If you are still running low on storage space in your account after you have reviewed the number of QuickBooks company file backups you automatically want to save and deleted any QuickBooks company file backups you no longer need, complete the following tasks:
• Review the number of documents you have stored in SmartVault.
• If you are scanning documents into SmartVault or uploading and attaching scanned documents to entries in QuickBooks company files, also review the file size of your scanned documents.
For more information about how to perform these tasks, see
“Managing Low Storage (Disk) Space” .
