Creating Engagements

An Engagement is a client interaction that automatically builds a folder structure in SmartVault specific to the task. Client engagements help you collect, store, and organize the flow of documents and information between you and your clients. Create engagements to send your engagement letters, collect your client's supporting tax documents, or manage your projects.

When you create a new engagement, SmartVault automatically creates the folder structure for the year you choose and any other frequencies (quarterly, monthly, etc.) established by the engagement folder template. You can manage your Folder Templates in your account settings.

Creating Engagements in the SmartVault Portal

To create Client Engagements in the portal:

  1. Sign in to the SmartVault Portal and click Client Management in the navigation sidebar. 
  2. Select clients for the engagement, click Actions next to Add Client, then select Add Engagements.
  3. In Add Engagement for selected Clients, choose an engagement type and year.
    • Enable Select Specific Template to use a specific template for the engagement, then choose a template.
  4. Click Add to create the engagement. A confirmation message shows the selected clients, the engagements created, and the sent status. Each engagement listed is also a link to the engagement folder.
Here's an animated guide illustrating the steps visually. If it appears too small, simply click the Expand icon KB - Expand icon.png in the bottom right corner to enlarge it. 
Creating Engagements in the Portal.gif

Creating a New Engagement in the Connected Desktop

  Note

The screens below may be different for tax and accounting plans.

  1. Open the Connected Desktop.
  2. Select Clients.
  3. Right-click on a client and go to Client Engagement>Engagement Type>Year.

      Note

    Tax customers cannot select a year with an existing tax engagement.

  4. SmartVault creates folders for the engagement. They are in your client's vault in the Document View pane.
Here's an animated guide illustrating the steps visually. If it appears too small, simply click the Expand icon KB - Expand icon.png in the bottom right corner to enlarge it. 
Creating a New Engagement in the Connected Desktop.gif
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